Student Accounts & Billing

Third-party payments are defined as payments received by an outside agency that is billed through our third-party sponsored billing. Third-party sponsored billing is a billing method by which an entity, such as company, corporation or government agency, can establish direct invoicing and payment on behalf of the student. Third parties do not include parents or other family members.

Students must submit a third-party payment form each semester to the Student Accounts Office. If for any reason, the sponsor does not pay the invoice, the student will be liable for full payment of all charges incurred.

CLICK HERE to submit a third-party payment form

If your employer will reimburse you and requires an itemized statement, please CLICK HERE to submit an Itemized Statement Request Form.

It is understood that each student enters for at least one term, and the University assumes the expense of making provisions accordingly. Therefore, a student’s withdrawal does not materially reduce the costs to the University. Tuition refunds are pro-rated from the date withdrawal is approved by the Records Office as follows in the case of a course load status change, such as: overload to full-time, full-time to part-time, a reduction of course load within the part-time status, or complete withdrawal/dismissal from the University.

Can someone else make payments on my account?

Yes. You can add an authorized party to your account to submit payments or set up a payment plan. Log in to MyMBU Access and click “My Payments/Refunds”. Once logged in to Nelnet, click on “Add an Authorized Party”. The authorized party will receive an email invitation to set up their own account. Once their account is activated, they can log in at https://online.campuscommerce.com/SignIn.aspx.

How do I change the due date of my installments?

Begin by clicking View Details on the Nelnet home page. Next, select Change Payment Date by the due date to be adjusted. MBU only allows 2 payment date deferrals. A date change request must be submitted at least 2 business days before your originally scheduled payment. Requests made within 2 business days cannot be processed and a payment cannot be cancelled once it has been initiated by Nelnet.

When are funds withheld from my account?

The payment date we display to you is the date we will request your bank to withdraw the funds from your account. We must submit the payment information to the Federal Reserve one-business day before the payment date in order to ensure the payment is withdrawn on the date disclosed. Depending on your bank’s policies, the payment may show as a pending payment on your account before the payment date. This may impact your available balance and limit funds you are able to withdraw. Please refer to your bank’s specific policies on what events impact your balance.

Why is some of my financial aid not included in my payment plan balance?

If you have aid that requires documentation to be completed/submitted in order for us to be able to receive funds, or if funds have not been received from an outside private source, it will not be included in your Nelnet payment plan balance until all documents are completed/submitted and/or funds from outside sources received.

If I have additional charges added to my account, will I have to pay another $30 enrollment fee?

No. If additional charges are added to your account after your initial enrollment in a plan your future monthly installments will increase to the amount needed cover your balance by the end of the term.

The Form 1098-T is a statement that colleges and universities are required to issue to certain students. It provides the total dollar amount paid by the student for what is referred to as qualified tuition and related expenses (or “QTRE”) in a single tax year.

We are unable to provide tax advice for how to use this form. For guidance, please refer to IRS Publication 970 or a tax professional.

Missouri Baptist University is required to report payment amounts that applied only to qualified tuition and related expenses. This may be less than the total payments made to the University, if part of those payments also paid charges other than qualified tuition and related expenses (ex: dorm and meal plans, insurance, health service fees, parking tags, books, etc.) which, though important, are not considered mandatory education expenses for tax purposes. Additionally, Form 1098-T reports amounts that the student paid in a calendar year, and the pay date does not necessarily correspond to the dates that the classes were attended. For example, tuition for the Spring semester is typically billed in the prior year so a student may have paid tuition for the Spring semester in November even though classes don’t start until January. The best and most accurate source of information about the amounts that you paid for qualified tuition and related expenses will be your billing statements.

The University is not required, by the IRS, to furnish a Form 1098-T in the following instances:

• If payments are for courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program.
• If the enrolled student is a nonresident alien, unless requested by the student.
• Students whose qualified tuition and related expenses are entirely waived or paid entirely with grants/scholarships.
• Students for whom MBU does not maintain a separate financial account and whose qualified tuition and related expenses are covered by a formal billing arrangement between an institution and the student’s employer or a governmental entity, such as the Department of Veterans Affairs or the Department of Defense.

A 1042-S is a year-end federal tax document given to a non-resident alien who:

1. Received wages exempted from federal and state tax withholding by a tax treaty; and/or
2. Received a non-qualified taxable scholarship (Any amounts received for incidental expenses or by a non-degree candidate are taxable scholarships. Incidental expenses include room and board, travel, and expenses for equipment and other items that are not required for either enrollment or for attendance, or in a course of instruction).

The 1042-S has an income code, which describes the type of income being reported. In certain cases, you may receive a W-2 in addition to a 1042-S. The form is typically mailed at the same time as the W-2. The 1042S will be postmarked no later than March 15.

Form 1042-S Explained (Foreign Person’s U.S. Source Income Subject to Withholding)

Form 1042-S Explained (Foreign Person’s U.S. Source Income Subject to Withholding)

Box 1:  Income Code – This two-digit income code identifies the appropriate income source:

16 – Scholarship or Fellowship Grants
17 – Compensation for Independent Personal Services
20 – Pay for Individuals whose immigration purpose is Studying and Training
54 – Other Income

Box 2:  Gross Income – Entire Amount of the Payment

Box 3:  Chapter 3– If checked, amounts were reported under chapter 3 of the IRS Code.

Box 3a: Exemption Code – Reason for the Exemption Code.

02 – Exempt under IRS Code.
04 – Exempt under Tax Treaty.

Box 3b: Tax Rate – Withholding rate based on type of Income.

Box 4:  Chapter 4 – If checked, amounts were reported under chapter 4 of the IRS Code.

Box 4a:  Exemption Code – Reason for the Exemption Code

14 – Effectively connected income.
15 – Payee not subject to chapter 4 withholding.

Box 5:  Withholding Allowance – Personal exemption amount, if applicable.

Box 6:  Net Income – Generally left blank, unless Box 5 is used.

Box 7: US Federal tax withheld – The total dollar amount of federal income tax withheld from amounts credited to you that were considered income.

Box 9:  Total withholding credit – Not applicable to MBU.

Box 10 Total Witholding Credit– The total dollar amount of federal income tax withheld and paid to the IRS on your behalf.

Box 13b Country code – The country of which the recipient claims residency under that country’s tax laws.

Box 13e Recipient’s U.S. TIN, if any – U.S. taxpayer identification number.

We are required by the IRS to request that you provide us with either your social security number (SSN) or individual tax identification number (ITIN), if you have been assigned one. The Privacy Act Notice, Section 6109 of the Internal Revenue Code requires you give your correct SSN to persons who must file information returns with the IRS to report certain information.  The IRS uses SSN’s for identification purposes and to verify the accuracy of tax returns. Our failure to make this request could result in a fine by the IRS of $100 to the University.  Your failure to provide your correct SSN or ITIN could result in a fine by the IRS of $50 to you, the student.

A Financial Responsibility Agreement is a disclosure agreement between you and Missouri Baptist University that states you agree to pay all charges that result from your registration and services you receive from the university.

All students are expected to complete the form at the time of initial registration, and again after any break in enrollment. The form must completed online through a link e-mailed to your MBU student email.

The Financial Responsibility Agreement details MBU policies regarding:

• Paying for student account charges during term enrolled,
• How MBU will communicate with you regarding your account,
• Affirming that your financial aid may be credited to your account to cover fees outside of regular tuition and fees incurred while in attendance,
• Tuition refund schedule and withdrawal policy,
• Enrolling in e-Billing,
• Enrolling to receive your annual Form 1098T electronically.

You must contact the Student Financial Services Office to make any changes to previously selected options within the Financial Responsibility Agreement.

The links cited in the Financial Responsibility Agreement are available for reference below:

Tuition Refund Schedule & Withdrawal Policy
Billing Address Form
Change of Address Form
FERPA Information
FERPA Release Form