Lead Clerk

MBU is now accepting applications for the position of Accounts Payable Lead Clerk.  Please see the job description below. Interested applicants should submit a cover letter, resume and statement of faith via email to Pam Savage, Controller, at Pam.Savage@mobap.edu.

  1. Basic Function

Under the direction of the Controller, the Accounts Payable Lead Clerk is to follow the procedures outlined in the Procedural Memos.  In particular this includes timely payment of the University’s bills while exercising accuracy in all billing calculations.  In additional, approval of all expenditures are to be documented.

II.            Responsibilities and Authority

Within the limits of authorized college policies, procedures and programs, the Accounts Payable Lead Clerk is responsible for and has authority to accomplish the following duties:

  1. Issue purchase orders 
  2. Assemble for payment (1) vendor invoice(s), (2) approved purchase order acknowledging receipt of goods/services
  3. Enter invoices into the computer for payment
  4. Select invoices for payment, and print checks
  5. Match checks with support before submittal for check signature(s)
  6. Distribute department mail/process outgoing mail for the University including students
  7. Follow up on vendor payment questions
  8. Follow up on open purchase orders with no invoice
  9. Follow up on invoices with no purchase orders
  10. Work with departments to collect credit card expense information and pay the credit card timely
  11. Other duties as assigned

III.          Relationships

The Accounts Payable Clerk will observe the following relationships:


This position reports to the Controller 

Other Administrators and Departments

The Accounts Payable Lead Clerk must uphold the integrity of the internal audit procedures while remaining flexible enough to handle the “emergency” payment requests of the administration and maintain goodwill between departments.


This position deals heavily with vendors and must resolve invoicing disputes.

IV.          Performance Measurement Criteria

An annual performance review is to be conducted by the Controller including an assessment of the performance of all tasks related to the position based on the job description and recent performance.

V.            Minimum Requirements

Education and Experience:

An Associate’s Degree in Accounting or a Bachelor in Business Administration, along with a technical competence in basic accounting or three years of experience in an accounts payable or payroll position is preferred.

Personal Qualities

Accuracy, integrity, organization, respect for confidentiality, self-confidence and self-motivation.

Spiritual Qualities

A strong sense of ethics; a commitment to Jesus Christ and involvement in a local church is required.

Interpersonal Skills

Conflict resolution skills are important, as is the ability to explain and uphold policy and procedures while remaining flexible.

Communication Skills

Oral communication skills are essential

VI.          Compensation

Salary commensurate with experienceBenefits (life, dental, health, LTD, LTC insurance, annuity, vacation, MBU tuition conce

Those interested in the position may email their statement of faith, resume and cover letter to Pam Savage at Pam.Savage@mobap.edu.