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MBU ECP Guide for Administrators and Teachers

ACCREDITATION

Our dual credit program has been accredited through NACEP since 2008.  The accreditation process for NACEP is rigorous, thorough, and ongoing.  For this reason, many dual credit providers choose not to obtain the accreditation, and therefore are not held to the NACEP standard for dual credit providers.  Because we have been continuously accredited since 2008, you can be assured that you will be supported through faculty liaison site visits, communication and feedback, quick and courteous response from the MBU ECP staff, annual professional development opportunities, and tuition concession.

PARTNERSHIP

Because of MBU’s core Christian values, we value relationships and we want you to feel personally connected to the MBU community.  You are more than a name or an email to us.  When you contact us, we strive to be professional, friendly, and courteous.  Parents and students who contact our office will be treated with kindness and respect.  As a teacher or administrator, you are always free to offer suggestions or voice concerns.

Schools and teachers seeking to participate in MBU ECP must make a written or verbal request to the Director of MBU ECP. Typically a school’s principal, curriculum director, or head counselor makes the request. If the program director agrees the school meets the criteria to provide MBU ECP programs, the review of teachers and courses begins.

MBU ECP STUDENTS

The MBU ECP Student Guide and MBU ECP Student Policies contain vital information and policies pertaining to your students.  It is imperative that all students, parents, teachers, coordinators, and administrators become familiar with this information and adhere to the policies.

COURSE AND INSTRUCTOR APPROVAL

Criteria include teacher qualifications, appropriate and rigorous high school prerequisite courses, student selection, and course alignment with the respective MBU course.  The high school principal or designated coordinator submits names of teachers and courses to be reviewed for approval. MBU ECP then provides the school with the following items for prospective teachers and courses:

Criteria for Teachers
Teachers seeking to teach Missouri Baptist University courses through MBU ECP must demonstrate strong credentials in the chosen discipline, experience in teaching the subject, a recommendation by their high school administrators, and a dedication to offering students a challenging college course in the high school setting.

Candidates for EXCEL dual credit teaching are expected to hold the following credentials expected of part-time instructors on the MBU campus and must be approved by the chair or dean of the academic division in which the course is housed:

  • A master’s degree in the discipline or a master’s degree including, or in addition to, at least 18 graduate hours in the EXCEL dual credit subject.
  • Three years of teaching experience in the subject area.
  • Certification in the subject area.

The candidate must also be approved by the Senior Vice President of Academic Affairs.

Process of Candidate Review

  1. The Director of MBU ECP may ask for a short summary of the candidate’s credentials and experience.  If the candidate is not likely to be approved, the name is not entered into the candidate list and no application forms are submitted for review.
  2. If the Director determines that the credentials merit a review by a division chair, the candidate completes the MBU ECP Faculty Information Form and submits it along with undergraduate and graduate transcripts.
  3. The Director reviews the materials for completeness and then forwards the information to the appropriate division chair or dean for review. The division chair or dean may choose to fully approve, provisionally approve*, or not approve the candidate.

*The MBU ECP program received written approval on December 19, 2016, from the Higher Learning Commission (HLC) to extend the time allotted for compliance with HLC Policy assumed Practice B.2., specifically for faculty providing dual credit instruction.  The time allotted for dual credit faculty to come into compliance has been extended until September 1, 2023.  Per the HLC approval letter, the dual credit teacher may be granted the extension if he/she develops and maintains a plan on file with the MBU ECP program to come into compliance by the deadline.  This would result in a “provisional approval” to teach in the MBU ECP program.

  1. If the candidate is fully or provisionally approved by the chair/dean, then the Director will notify the high school teacher and coordinator. Candidates will be notified that they should attend the annual MBU ECP summer workshop to obtain orientation and workshop training to prepare to teach the course.  Candidates who have been granted the HLC extension are notified that they will need additional discipline-specific graduate courses and that they must submit a plan for completion and continue to provide updated transcripts showing ongoing successful completion of required graduate course work.
  2. Candidates who need a significant number of graduate hours or degree completion, and who do not expect to finish the work by the HLC extension deadline, are notified that they will not be approved to teach an MBU course until the appropriate graduate work is completed.  The director contacts the coordinator and the teacher and lists the additional criteria that would need to be met before the candidate could be approved. The candidate’s materials will remain on file.

Candidate Training and Orientation

Once accepted, EXCEL dual credit teachers are required to obtain new instructor training and orientation prior to the start of their dual credit classes.  This training is available at the annual MBU ECP summer workshop.  Candidates who are unable to attend the event must receive individual training and orientation prior to registering students for dual credit offerings.

COURSE OFFERING APPROVAL
Courses taught for dual credit must be approved by the appropriate MBU Chair.  A review of course content, assessments, and texts ensures that the high school meets the rigor of the University course.

Process of Course Approval

  1. Once approved to teach for EXCEL dual credit, the teacher (with the principal’s approval) submits a Course Approval Form with a proposed syllabus based on an MBU course syllabus.  The proposed syllabus should be aligned with and formatted like the sample provided by the appropriate academic chair or faculty liaison. A syllabus checklist should be utilized to ensure alignment.
  2. Upon receipt of the proposed syllabus, the appropriate EXCEL faculty liaison (usually the academic division chair and/or the instructor for the on-campus course) reviews the syllabus to determine if the high school can deliver the course content, appropriate text, methods, and assessments to align with the MBU course.
  3. If there is some discrepancy between the MBU syllabus and the proposed syllabus, the EXCEL faculty liaison works with the high school teacher and, in some districts, with the appropriate curriculum director to modify the high school course. If the university determines the high school cannot meet the expectations of the on-campus course, the high school does not receive approval to offer the MBU course.
  4. If both the teacher and the proposed syllabus are approved by the MBU faculty liaison or by the division chair, MBU will approve the course offering for the next school year. The Course Approval Form includes three signatures: a high school administrator’s signature, the appropriate MBU division chair’s or dean’s signature and the signature of the Director of MBU ECP.
  5. The Director of MBU ECP Student Services then arranges registration visits with the designated coordinator at the high school.

SITE VISITS

Site visits provide opportunities for MBU ECP staff members and on-campus faculty to maintain contact with participating high school administrators, counselors, teachers and students, and to offer support to each participant. Faculty liaisons or MBU ECP staff, at the invitation of the high schools, complete classroom visits to speak to both students and teachers. At least once a semester, one of the staff also makes courtesy visits to answer questions or provide materials.  These methods of communication ensure that MBU courses offered at the high school sites reflect the rigor of the on-campus courses and offer continued, convenient communication between the university and EXCEL dual credit instructors.

Faculty Liaison Site Visit Procedures

  1. The faculty liaison contacts the high school teacher to set up a time for the visit and, if possible, a discussion before or after class. This visit can occur in person or through video conferencing.
  2. The faculty liaison prepares materials (syllabi, sample assignments and assessments, handouts) for the high school teacher.
  3. The high school teacher prepares samples to give to the site visitor (assessments, syllabi, reports, portfolios, class handouts, graded papers with names redacted).
  4. The site visitor goes through the appropriate process of entering the school, registering at the main office and wearing any designated visitor tag.
  5. The site visitor observes the class and participates in the discussion if appropriate.
  6. The high school teacher may choose to ask the site visitor to speak to the students or to answer questions.
  7. After the visit, either during a conference period or later, the site visitor and teacher may discuss several items including student performance, instructional strategies, types of assessments, teacher questions or concerns and recommendations.
  8. The faculty liaison completes a site visit report to provide feedback to the teacher and to the MBU ECP office.A copy of the completed report is provided for the teacher.

MBU FACULTY REVIEW OF COURSE 

MBU faculty liaisons provide sample syllabi, exams, and other assessments.  EXCEL teachers should ensure that their own syllabi and assessments cover the MBU course objectives. Each year they will provide their faculty liaison with the following items:  a syllabus closely comparable to the MBU syllabus, sample tests, other sample assessments, and examples of student work.  In addition, the faculty liaison may request other course materials and may request the registered students take the on-campus version of the final exam.

GRADES AND CREDITS

The grading systems for each individual course will be explained to the students by the course instructor. To receive credit on a Missouri Baptist University transcript, students must fulfill the minimum student criteria, obtain parent or guardian approval, and obtain approval by the designated high school administrator or coordinator, and pay for the course. Students earn course grades after completing the entire course, and the final grade is assigned by the high school EXCEL dual credit teacher.  If the course covers the entire school year, one final grade is assigned at the end of the yearlong course.  Learn more about credits and grading.

EXCEL dual credit teachers assign grades to their registered students throughout the course and base the final grade on the student’s performance on a variety of assignments and assessment types.  Final grades should be based on a grading scale at least as rigorous as that of MBU:

90 – 100%                       A
80 – 89                             B
70 – 79                             C
60 – 69                             D
59 and below                 F
Withdraw                       W
Stopped attending         XF

EXCEL teachers will receive a grade roster from the MBU ECP office approximately one month before the semester ends.  Teachers should record the grades on the roster, send it to the high school coordinator, or send it directly to the MBU ECP office at MBU.  Note: courses that meet all year will need only one grade roster because the students receive only the final course grade. Teachers may determine how to average the high school semester grades to arrive at the final MBU grade.

Process of Submitting Grades

  1. A few weeks before the end of the course, the MBU ECP office sends grade rosters to the high school instructors. Instructors should review the rosters and contact the Director of MBU ECP Student Services to note any needed changes.
  2. Once the course ends, the high school instructor completes the grade roster and then submits the forms to the designated EXCEL dual credit coordinator in that building. In some cases, teachers are instructed by their high school administration to submit grades directly to the MBU ECP Student Servicesoffice.
  3. The EXCEL dual credit coordinator and/or the instructor should retain a copy of the completed grade roster in case a question arises.
  4. Because the high school semester ends later than the MBU semester, students will receive grade reports from the MBU ECP office after high school instructors have submitted grades and after they have been entered into the student transcript.

DUAL CREDIT ATTENDANCE POLICY

Like students on campus at Missouri Baptist University, EXCEL dual credit students are expected to attend classes regularly.  The EXCEL dual credit program accepts the high school’s policy for absence from an EXCEL dual credit course, and EXCEL dual credit instructors include the absence policy in their syllabi.

STUDENT EVALUATION

As it does for on-campus courses, Missouri Baptist University provides opportunities for MBU ECP students and teachers to evaluate the corresponding high school courses.  The availability of course evaluations is a NACEP requirement and teachers are required to distribute them to their dual credit students.

At the end of the course, all students enrolled in an MBU ECP course for credit are asked to evaluate the course through an evaluation form, based on the one used for on-campus courses. The teacher administers the course evaluation only to students enrolled for MBU ECP college credit. Information received on the evaluation will be treated confidentially and only group results will be reported to the instructor.

ADMINISTRATIVE TASKS: WORKING WITH THE MBU ECP OFFICE TO SERVE YOUR STUDENTS 

  • Become familiar with the registration process and be able to answer students’ questions or direct them to the Director of EXCEL Student Services.
  • Return registration forms, grade rosters, and course evaluations to the EXCEL Office or to the designated EXCEL coordinator in your building by the assigned date.
  • Notify EXCEL of changes in teachers, course content and/or text, overall curriculum or any other situation, which may affect the quality or suitability of an EXCEL course.
  • When appropriate, speak with students about the transferability of dual credit courses within Missouri and outside the state. If students have questions that you can’t answer, please direct the students to the EXCEL office rather than leaving them with incomplete or incorrect information.  Encourage the students to check with the colleges/universities they are considering because the choices of institutions and majors can make a significant difference in how courses transfer.

CONCESSIONS FOR MBU ECP PARTNERS

During each calendar year, a high school teacher, counselor, or administrator who works directly with the MBU ECP program may receive a concession for one free Missouri Baptist University graduate course. The interested partner should contact the MBU ECP office to verify course schedules, request the graduate registration materials, and submit the MBU ECP Concession Form.

MBU ECP partners whose children are registered for MBU ECP courses may receive a concession for those courses.  An MBU ECP Concession Form should be submitted to the MBU ECP Office.

MAINTAINING EXCEL DUAL CREDIT INSTRUCTOR STATUS AND NON-COMPLIANCE

Maintaining Instructor Status

In order to maintain the approval to offer EXCEL dual credit courses and to receive an annual tuition concession for one graduate course, EXCEL dual credit instructors must meet the following requirements per NACEP accreditation standards:

  • Attend an MBU ECP summer workshop to obtain annual professional development and MBU ECP program updates. Although 100% participation is ideal, we realize that there are reasons why teachers may not be able to attend.  Teachers who are unable to attend the event are expected to provide a written explanation for their absence.  The Director of MBU ECP will send email notices to instructors who do not provide a written explanation for their absence from the annual workshop event.  The faculty liaisons of absent teachers will be notified that a professional development opportunity should be provided for the absent teacher within the academic year.  This may include any information that was communicated during the summer workshop.
  • Develop and submit an updated MBU syllabus each fall (for year-long and fall semester courses) or spring (for spring courses) for each course they are teaching. These will be used to ensure rigorous alignment with the corresponding on-campus courses.  The syllabus can be submitted to their faculty liaison or directly to the MBU ECP office.
  • Work with their faculty liaisons to schedule a classroom observation and other consultations and provide any requested documentation pertaining to the course.
  • Complete necessary administrative tasks such as timely grade reporting and course evaluations.
  • Maintain communication with the MBU ECP office.

Non-Compliance

If instructors do not meet the expectations, they are non-compliant.

  1. Instructors will receive notice by e-mail from the Director of MBU ECP, their MBU faculty liaison, and/or the MBU ECP coordinator at their high school sites specifying the area of non-compliance, corrective actions that must be taken, and a deadline for corrective actions. The high school coordinator will also be notified.
  2. In the event that the instructor does not address the issue by the deadline designated in the first notice, he or she will be considered in a probationary period and will receive a notice as such from the Director of MBU ECP designating any areas of instructor non-compliance and a deadline for correction.
  3. If compliance has not been reached by the deadline stated in Step #2, the Director of MBU ECP will notify the high school administration stating that the instructor is no longer approved to teach a Missouri Baptist University EXCEL dual credit course.

FIRST GENERATION INITIATIVE

MBU has an impressive history of working with first generation students. Clickhere to learn more about how you can nominate a student for the First Generation Scholarship.

MBU ECP ADVISORY COUNCIL

The Advisory Council was formed in 2018 to enhance the partnership between the MBU ECP program and its high school partners.  It consists of select members from the MBU ECP program and faculty and secondary partner coordinators and teachers.  Its purpose is to increase communication by providing a forum in which school partners share ideas, plans, and concerns regarding their schools’ college credit opportunities.  Members are given opportunities to ask questions and give counsel to the MBU ECP staff in order to enhance service provided to the students, families, schools, and communities served through the MBU ECP office.

The Advisory Council meets on the campus of Missouri Baptist University two times per year.  Membership on the council is by invitation.  Teachers and administrators who are interested in serving on the Advisory Council should contact the Director of MBU ECP.

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