Administrative Assistant for Financial Services

I. Basic Function

The Administrative Assistant is responsible for general office duties which allow the Financial Services Office to function smoothly and efficiently.

II. Responsibilities and Authority

Within the limits of authorized college policies, procedures, programs and budgets, the Administrative Assistant is responsible for and has authority to accomplish the following duties:

  1. General office duties (data entry, answering phones, etc.)
  2. Maintenance of office supplies and machinery
  3. Initial student receptionist (phone or in person)
  4. Answer general questions regarding students’ financial aid packages and billing ledger
  5. Process all mail (incoming and outgoing)
  6. Maintain accurate records of payments to student accounts
  7. Supervise team of student workers and prioritize daily tasks
  8. Scan documents into the electronic imaging software
  9. Process accounts receivable transactions, and daily close out transaction batches
  10. Other duties as assigned by the Director of Financial Services

III. Relationships

Director of Financial Services
The Administrative Assistant is directly accountable to the Director of Financial Services for the proper interpretation and fulfillment of his/her function, general responsibilities and related authority, and relationships.
Office Staff
The Administrative Assistant will maintain a professional relationship with office staff to accomplish the university mission and office responsibilities.
Other Administrators and Departments
The Administrative Assistant will maintain a professional relationship with each college administrator and department, especially Admissions and Records, providing and receiving complete and accurate information necessary for the accomplishment of the college mission and office responsibilities.

IV. Minimum Requirements and Qualifications

Candidates must be professing Christians who demonstrate a commitment to living out their faith through their work and life. A statement of faith is required to apply.


  • Familiarity with computers and Microsoft Office Suite required.
  • Positively motivated, organized, self-starter, goal directed.
  • A team player with the ability to work well with others to complete tasks.
  • Strong commitment to providing solid customer service and representing the University witha high degree of professionalism.
  • Excellent oral and written communication skills.Preferred
  • Bachelor’s degree and/or experience in a university setting.
  • Supervisory experience in a small team setting.
  • Cash management or similar experience with processing payments is preferred

V. Performance and Evaluation

An annual performance evaluation is conducted by the Director of Financial Services.

VI. Compensation

Salary commensurate with experience. MBU provides comprehensive health insurance, a generous retirement plan, long-term care, tuition remission, two weeks of vacation, numerous holidays, and other benefits.

VII. Application Process

To apply for this position, submit a cover letter, résumé, contact information for three professional references, and a statement of Christian faith via email to Mr. Zach Greenlee, Director of Financial Services, at Zach.Greenlee@mobap.edu.A statement of Christian faith generally involves a personal testimony for how you came to follow Jesus, as well as a statement of your commitment to living out the teachings of the Christian faith in your life.Professional references will not be contacted prior to an interview.