Accounts Payable Clerk

MBU is now accepting applications for the position of Accounts Payable Clerk.  Please see the job description below. Interested applicants should submit a cover letter, resume and statement of faith via email to Pam Savage, Controller, at Pam.Savage@mobap.edu.

  1. Basic Function

Under the direct supervision of the Lead Accounts Payable.  The Accounts Payable Clerk is to follow the procedures outlined in the Procedural Memos. This includes the timely and accurate processing of the University’s invoice payments, documentation of expenditure approvals.

II.            Responsibilities and Authority

Within the limits of authorized college policies, procedures and programs, the Accounts Payable Clerk is responsible for and has authority to accomplish the following duties:

  1. Issue purchase orders and maintain the purchase order log
  2. Assemble for payment (1) vendor invoice(s), (2) approved purchase order acknowledging receipt of goods/services
  3. Enter invoices into the computer for payment
  4. Select invoices for payment, and print checks
  5. Match checks with support before submittal for check signature(s)
  6. Maintain file of paid invoices
  7. Distribute department mail/process outgoing mail for the University including students
  8. Follow up on vendor payment questions
  9. Follow up on open purchase orders with no invoice
  10. Follow up on invoices with no purchase orders
  11. Work with departments to collect credit card expense information and pay the credit card timely
  12. Other duties as assigned

III.          Relationships

The Accounts Payable Clerk will observe the following relationships:

Lead Accounts Payable

The Accounts Payable Clerk is directly accountable to the Lead Accounts Payable for the proper interpretation and fulfillment of his/her functions, general responsibilities, and related authority and relationships.

Other Administrators and Departments

The Accounts Payable Clerk must uphold the integrity of the internal audit procedures while remaining flexible enough to handle the “emergency” payment requests of the administration and maintain goodwill between departments.


This position deals heavily with vendors and must often resolve invoicing disputes.

IV.          Performance Measurement Criteria

An annual performance review is to be conducted by the Lead Accounts Payable including an assessment of the performance of all tasks related to the position based on the job description and recent performance.

V.            Minimum Requirements

Education and Experience:

An Associate’s Degree in Accounting or a Bachelor in Business Administration, along with a technical competence in basic accounting or three years of experience in an accounts payable or payroll position is preferred.

Personal Qualities

Accuracy, integrity, organization, respect for confidentiality, self-confidence and self-motivation.

Spiritual Qualities

A strong sense of ethics; a commitment to Jesus Christ and involvement in a local church is required.

Interpersonal Skills

Conflict resolution skills are important, as is the ability to explain and uphold policy and procedures while remaining flexible.

Communication Skills

Oral communication skills are essential

VI.          Compensation

Salary commensurate with experience

Benefits (life, dental, health, LTD, LTC insurance, annuity, vacation, MBU tuition concessions – see Personnel Handbook for details).

Those interested in applying for this position may send their resume, statement of faith and cover letter to Pam Savage (pam.savage@mobap.edu).