Work Study Jobs

Work Study JobsIMG_7993

FWS JOBS 2014-2015

If you are eligible for the Federal Work Study program in 2014-2015, we encourage you to review the positions below.

Take note of the Job Code listed with each position, as this will be needed to apply for the position.

Your application will be forwarded to the appropriate supervisor. If the supervisor would like to set up an interview, they will contact you directly.


School Age Tutor - Job Code 101
Department: Y Club (Before and After School Care) @ the West County YMCA
Multiple positions available

Basic Function: Assist children with homework and/or read to them in the Y Club Program in the after school setting.

Responsibilities and Authority: Arrive on time, be engaging with the children, give direction when assisting with homework, redirect any bad behavior.  Not authorized to be alone with any children or give direct discipline.  They must report to the site director any and all issues.

Performance Measurement Criteria: Be in good communication with both the school site and their supervisor with feedback and schedule changes.

Minimum Requirements: Must be available at least 1 hour each shift and at least 1 day a week.

Full position description available here: YMCA Job Description.
Job Code: 101


Student Worker – Job Code 204
Department: Graduate Studies/Advising

Basic Function: This position is for providing assistance to the Graduate Advising staff.  The worker needs to enjoy assisting people, be detail-oriented, and be organized with good time management skills.  Confidentiality is essential.

Responsibilities and Authority: Filing and organizing graduate advisors’ files. Keep advisors’ databases up to date. Keep Filebound files up to date and scan items into Filebound. Assist Graduate Advising staff as needed with special projects.  Answer phones and assist graduate students with scheduling advising appointments.

Performance Measurement Criteria: Graduate Advising student workers will be evaluated on accuracy of work completed in files and databases, as well as in regard to their interactions with MBU staff and students.

Minimum Requirements: 1.) Education and Experience – Ability to carefully alphabetize and possess skills in computer keyboarding with knowledge of Microsoft Office helpful.  2.)  Personal Qualities – Integrity, self-disciplined, self-motivated, and detail-oriented, good Interpersonal skills, ability to work with a variety others in a positive manner. 3.)  Communication Skills – Ability to communicate effectively.  4.)  Physical Requirements – Position requires good stamina and the ability to file for prolonged periods of time.
Job Code: 204


 

Student Associate – Job Code 207
Department: Advisement and Retention

Basic Function: Under the direct supervision of the Dean of Advisement and Retention, the Student Associate will help carry out daily Advisement and Retention tasks.

Responsibilities and Authority: Within the limits of authorized college policies, procedures, progams and budgets, the Student Associate is responsible for and has authority to accomplish the following duties:  Answer phone, emails, input assignments for faculty advisors, maintain the student advisor and major changes in the database, mailing, filing and photocopying, assist with special events, assist the Dean in coordinating and maintaining confidential records and files, other duties as assigned.
The Student Associate will observe the following relationships:  Will report to the Dean of Advisement and Retention.  This position will assist the Assistant to the Dean of Advisement in completing Advisement and Retention tasks effectively and efficiently.

Performance Measurement Criteria: An annual performance review is to be conducted by the Dean of Advisement and Retention.

Minimum Requirements: Familiarity with computers and Microsoft Office Suite.  The ability to follow specific instructions and carry out tasks with accuracy is a must.  Must be a team player with the ability to work well with others to complete tasks.  Excellent oral and written communications skills required.
Job Code: 207


Office Assistant - Job Code 208
Department: Provost Office

Basic Function:

Responsibilities and Authority: 1.) Receiving all mail from outside mail carrier and doing initial sort. 2.) Receiving and maintaining a log of all external packages received from outside package delivery carriers. Includes coordinating with reception area personnel for package sign-out by recipients. 3.)      Sorting outside mail into specific employee/departmental mailboxes in the Administration Building, Field Academic Hall mailroom and the CFA Fine Arts office. 4.) Sorting internal office mail by building and delivering with outside mail to respective areas. Special note: On holidays when no outside mail is expected or on particularly slow mail/package delivery days, the Mail Delivery Person may be asked to perform a limited number of duties as listed in the job description for typical part-time employees in the Academic Dean’s office (see below).
JOB DESCRIPTION FOR PART-TIME EMPLOYEES IN ACADEMIC DEAN’S OFFICE Employees in the Academic Dean’s Office will perform a variety of secretarial tasks including general typing, coping, filing, etc. Specific duties include, but are not limited to, the following:           1.Help prepare mass mailings.        2.Tabulating and typing written responses for student evaluations of instruction, copyingcompiled results for instructors and division chairs, and filing originals.          3.Assist in maintenance of faculty personnel folders (i.e.- pursuing mandatory materials,filing updated materials, shredding inactive folders, etc.)     4.Sort faculty/office mail as needed.     5.Assist in processing materials from applicants for faculty positions as needed.             6.Assist with updating faculty information on computer as needed.       7.General copying and paperwork processing.   8.Check in and file course syllabi on computer.           This person will report directly to the Administrative Assistant to the Provost and will work closely and take direction from the Provost Office Assistant.

Performance Measurement Criteria: 1.) Employees should present an appropriate and professional appearance (no shorts, worn jeans, T-shirts, etc.).  Shoes are to be worn at all times. 2.) Employees are expected to work the hours scheduled unless advance notice is given. Exceptions will be made in the case of illness or other extenuating circumstances.  3.) Excessive absence or tardiness may result in termination. 4.) Employees are expected to act in a professional manner in the office. Socializing with friends while working is not considered acceptable behavior.  5.) Much of the information handled in the Academic Dean’s Office in sensitive and confidential in nature, and is not to be discussed outside the office.  6.) The photocopier in the Dean’s Office is not for student use. Students who wish to make copies should be directed to the library.  7.) Office telephones are not for employees’ or students’ personal use, except in case of a verifiable emergency.  8.) Employees are expected to maintain an accurate record of hours worked on their timesheets. 9.) Gum chewing and snacking are not permitted while working in the office.

Minimum Requirements: Excellent Communication Skills, telephone skills, and computer skills.  Conscientious, detailed and a hard worker.
Job Code: 208


Records Office Student Worker - Job Code 209
Department: Records Office

Basic Function: Assist office personnel.

Responsibilities and Authority: The student worker will be responsible for scanning daily paperwork into Filebound, collate/alphabetize grade changes and incomplete forms and other forms that are turned into the Records Office.  Mass mailings are sent from the office at various times of the year.  The student workers will be responsible for helping the full-time staff fold, collate and stuff those mailings.  At extremely busy times, it may be necessary to answer the phone and assistant walk-in clients.

Performance Measurement Criteria: Courteous to those on the telephone and in person.  Previous office experience is not required, but preferable.

Minimum Requirements: The student worker is required to work 10 hours/week.  The schedule is flexible, however, prior knowledge of the schedule is needed.  Changes can be made with prior approval.
Job Code: 209


Graduate Office Student Worker - Job Code 210
Department: Graduate Admissions

Basic Function: This position is responsible for providing support and assistance to the Graduate Admissions staff.  The individual performing this job likes assisting people, is detail-oriented and organized.  Self-motivation and good time management skills are necessities.  Confidentiality is essential.

Responsibilities and Authority: Scanning and maintaining all documents including admission and advising documents. Assist Graduate Admissions staff as needed (special projects). Answer phones, schedule appointments, and greet students (as needed). Perform other related duties as assigned

Performance Measurement Criteria: Be in good communication with both the school site and their supervisor with feedback and schedule changes.

Minimum Requirements: 1.) Education and Experience – MBU Student, Working skills in Microsoft Office, Experience in FileBound preferred, but not required. 2.) Personal Qualities – Integrity, self-disciplined, self-motivated, and detail-oriented. Interpersonal Skills. Ability to work with others in a positive manner. 3.) Communication Skills  4.) Ability to communicate effectively.
Job Code: 210


Laboratory Assistant - Job Code 211
Department: Natural Sciences

Basic Function: Student will serve as laboratory teaching assistant for biochemistry, biology, biotechnology, or chemistry laboratory courses.

Responsibilities and Authority: Laboratory teaching assistants will assist the course instructor in general laboratory preparation; laboratory instruction and supervision; grading laboratory assignments, quizzes, and tests; general laboratory clean-up and organization.

Performance Measurement Criteria: Laboratory teaching assistants will be evaluated on the following criteria: punctuality for weekly labs and TA meetings, accurate and timely attendance recordkeeping, maintaining accurate records of grades, providing timely feedback to students regarding homework and quiz grades, general attitude and helpfulness in the lab, preparatory set up and clean-up each week.

Minimum Requirements: Good interpersonal communication skills; ability to explain concepts in an “easy to understand” manner; organizational skills; ability to complete given tasks in a timely manner.   Students must have received a grade of B or better in the lab for which they are applying to serve as a teaching assistant.
Job Code: 211


Clerk - Job Code 212
Department: Library

Basic Function: This individual will have knowledge of library work and an interest in libraries.

Responsibilities and Authority: To be learned through a period of training from one of the library staff.

Performance Measurement Criteria: The individual working in this position will be evaluated on the quality of work completed and the timeframe in which it is completed.

Minimum Requirements: Knowledge of basic typing and computer skills.
Job Code: 212


Office Assistant - Job Code 213
Department: Business Division

Basic Function: The role of this position is to serve as overall clerical support for the Business Division. This is necessary because of the increasing demand for documentation being required by the Higher Learning Commission as well as ACBSP and other such accrediting bodies. The need for specific gathering, storage and reporting of data is expected to increase.

Responsibilities and Authority: Worker will assist the department in the daily clerical, data collection, and administrative needs of the Business Division in all aspects of operations. He or she will attend division meetings (if possible), be involved in the set-up and preparation for events and special meetings, and work sessions. Assist in the collection and input of data for ACBSP application. Other assignments as needed.

Performance Measurement Criteria: Student will be evaluated on ability to successfully complete assignments, attendance, ability to work with others, conscientiousness, quality of work, and ability to learn and grow within the parameters outlined above.

Minimum Requirements: Computer literate.  Ability to use Microsoft programs.
Job Code: 213


Accounts Payable Student Assistant - Job Code 303
Department: Business Office

Basic Function: Under the direct supervision of the Accounts Payable Lead Clerk, the Accounts Payable Student Assistant will help carry out day to day accounts payable tasks.

Responsibilities and Authority: Within the limits of authorized college policies, procedures, programs and budgets, the Accounts Payable Student Assistant is responsible for and has authority to accomplish the following duties: 1) Reconcile travel advances, 2) reconcile credit card statements, 3) verify expense reports, 4) record purchase order numbers into requisition book, 5) assist with student refunds, 6) enter invoices into Dynamics, 7) assist with running mail machine, 8) other duties as assigned.

Performance Measurement Criteria: An annual performance review is to be conducted by the Accounts Payable Lead Clerk.

Minimum Requirements: Preferred hire will have a background in accounting and familiarity with computers and data entry. The ability to follow specific instructions and carry out tasks with accuracy is a must. This position requires a team player with the ability to work well with others to complete tasks. Excellent oral and written communication skills are required. A statement of Christian faith is also required.
Job Code: 303


Alumni Relations Assistant - Job Code 402
Department: Development

Basic Function: Under the supervision of the Alumni Relations Manager, the Alumni Relations Assistant will assist with all alumni relations programs and services.

Responsibilities and Authority: The student employee will provide a variety of support to the office of Alumni Relations. They will assist in data entry, database assistance, special events, social media and other duties as assigned.

Performance Measurement Criteria: The Alumni Relations Assistant will have an evaluation of progress once a month.

Minimum Requirements: Ability to communicate well both verbally and in writing, ability to work on multiple projects at once, ability to operate a variety of office programs including MS Word, Excel, Raiser’s Edge, and social media.
Job Code: 402


Web/Multimedia Assistant - Job Code 403
Department: University Communications

Basic Function: The Web Assistant is an important member of the University Communications team, and works with the Web Manager to maintain and update the mobap.edu website. The Web Assistant also helps to create content for the campus Electronic Bulletin Boards. The ideal candidate is a creative problem solver, with an eye for design and a willingness to learn. Experience with HTML, CSS, and programs including Adobe Photoshop are desired, but the right candidate can learn on the job. Strong customer service skills are required.

Responsibilities and Authority: Reports directly to the Web Manager.

Performance Measurement Criteria: Ongoing support and evaluation from the Web Manager.

Minimum Requirements: The ideal candidate is a creative problem solver, with an eye for design and a willingness to learn. Experience with HTML, CSS, and programs including Adobe Photoshop are desired, but the right candidate can learn on the job. Strong customer service skills are required.
Job Code: 403


Public Relations Assistant - Job Code 404
Department: University Communications

Basic Function: Craft press releases; manage the University’s hometown newspaper program; shoot photography weekly at chapel and various other events; help manage the University’s social media presence.

Responsibilities and Authority: Ensure timely dissemenation of press releases.

Performance Measurement Criteria: Semester reviews based, in part, on: quality of work production; punctuality; interpersonal skills; and self-motivation.

Minimum Requirements: Must have completed or met the requirements for ENG 113 (English Composition I).
Job Code: 404


 

Fitness Center Desk Attendant - Job Code 408
Department: Special Events

Basic Function: Customer Service Fitness Center and checking in guests.

Responsibilities and Authority: Reviewing fitness center guests’ memberships, scanning members and enforcing Fitness Center policies. Opening and closing fitness center, cleaning equipment and organizing the facility. Responding to questions and have knowledge of the fitness equipment and hours.

Performance Measurement Criteria: Reliable work attendance with weekly communication with manager as well an annual evaluation.

Minimum Requirements: Must be actively enrolled in MBU courses. The successful candidate will have basic computer skills and will be flexible with their work schedule.
Job Code: 408


Concessions Supervisor - Job Code 410
Department: Special Events

Basic Function: Supervise concession stands during MBU and outside events.

Responsibilities and Authority: Trains other workers on equipment and procedures. Cleans and maintains equipment. Tracks inventory and maintains a budget. Occasionally acts as event manager during outside events.

Performance Measurement Criteria: The hired individual will be evaluated on their ability to follow procedures and policies, as well as their ability to run events smoothly.

Minimum Requirements: Must be actively enrolled in MBU courses. The successful candidate will have basic computer skills in such programs as Microsoft Excel, organizational and customer service skills, and the ability to handle stressful situations.
Job Code: 410


Student Worker - Job Code 501
Department: International Student Services

Basic Function: Under the direct supervision of the Director of International Student Services and the International Student Services Coordinator, the part-time student worker is responsible for addressing the needs of visitors to Student Development and the Office of International Student Services and to offer support to the Office of International Student Services by completing basic office tasks and by communicating with Current and Prospective International Students.

Responsibilities and Authority: 1.) Provide customer service to all guests that enter the Student Development Suite. 2.) Assist with organizing and maintaining international student files.  3.) Daily checking the mail. 4.) Scanning documents into Filebound. 5.) Data entry into CAMS for International Applicants. 6.) Assist with general office duties for International Student Services and some which involve Student Development as a whole.  7.) Other duties as assigned by the Director of International Student Services.

Performance Measurement Criteria: An annual performance review is to be conducted by the Director and International Student Services Coordinator.  This review will include an assessment of the performance of all tasks related to the position, an analysis of the assistant’s strengths and weaknesses based on a review of the job description and recent performance and proposed personal and professional development.

Minimum Requirements: 1.) Basic to intermediary skill level in use of MS Office. 2.)Some experience in filing. 3.)Great communication (both oral and written) and interpersonal skills. 4.)Should be detail oriented, flexible, positive and patient. 5.) Ability to maintain confidentiality of sensitive documents and information.

Preferred: Students who have a passion for working with and ministering to International Students.
Job Code: 501


Marketing & PR Assistant - Job Code 502
Department: Career Services

Basic Function: Works directly under Employment and Office Coordinator who reports to the Associate Dean of Students/Director of Career Services in organizing and maintaining services for students and alumni.

Responsibilities and Authority:
Assists Employment and Office Coordinator and Program Support Assistant with gathering and planning and organization of Career Services and Health and Wellness related events/programs. Assists Program Support Assistant with research and implementation of public relations, marketing and web maintenance for Career Services and Health & Wellness related events/programs. Assists in the marketing and promotion of all Career Services events. Assists with the implementation and maintenance of mentorship programs (alumni and student). Assists in researching and gathering resources for internship packet published twice per year. Assists with the production and mailing of the follow-up surveys to recent graduates, one year alumni and five year alumni to track employment and graduate school information after their time at MBU. Enters survey data into spreadsheets used for tracking information about students, alumni and employers that work with Career Services. Creates publications and materials to advertise job opportunities and other Career Services activities and events. Provides customer service to all students, alumni, staff, faculty and visitors that enter Student Development. Assists with general functions of the Career Services Office and some areas which involve Student Development as a whole.

Performance Measurement Criteria: Yearly performance reviews.

Minimum Requirements: Familiarity with general office equipment including:  fax, copier computer, etc. Strong oral and written communication skills.  Must have excellent phone and people skills.  Must be a confident problem solver. Ability to utilize Microsoft applications including:  Excel, PowerPoint, Word and Publisher. Familiarity/experience with design programs, specifically Adobe Creative Suite. Must have the ability to work collaboratively as well as independently within the office of Student Development. Must be able to maintain confidentiality and a sense of ethics in dealing with matters that are of a sensitive nature. Must possess a sense of quality and standards for working in a professional office environment. Must have strong sense of customer service and the ability to serve and assist visitors that enter Career Services and/or Student Development.
Job Code: 502


General Office Assistant - Job Code 503
Department: Career Services

Basic Function: Works directly under Employment and Office Coordinator who reports to the Associate Dean of Students/Director of Career Services in organizing and maintaining services for students and alumni.

Responsibilities and Authority: Assists Employment and Office Coordinator with gathering and organizing of job postings that are received through the Career Services Office. Assists in researching and gathering resources for internship packet published twice per year. Assists with the production and mailing of the follow-up surveys to recent graduates, one year alumni and five year alumni to track employment and graduate school information after their time at MBU. Enters survey data into spreadsheets used for tracking information about students, alumni and employers that work with Career Services. Creates publications and materials to advertise job opportunities and other Career Services activities and events. Assists with the promotion and organization of Career Services events. Provides customer service to all students, alumni, staff, faculty and visitors that enter Student Development. Assists with general functions of the Career Services Office and some areas which involve Student Development as a whole.

Performance Measurement Criteria: Yearly performance reviews.

Minimum Requirements: Familiarity with general office equipment including:  fax, copier computer, etc. Strong oral and written communication skills.  Must have excellent phone and people skills.  Must be a confident problem solver. Ability to utilize Microsoft applications including:  Excel, PowerPoint, Word and Publisher. Familiarity/experience with design programs, specifically Adobe Creative Suite. Must have the ability to work collaboratively as well as independently within the office of Student Development. Must be able to maintain confidentiality and a sense of ethics in dealing with matters that are of a sensitive nature. Must possess a sense of quality and standards for working in a professional office environment. Must have strong sense of customer service and the ability to serve and assist visitors that enter Career Services and/or Student Development.
Job Code: 503


Administrative Assistant - Job Code 507
Department: Academic Success Center

Basic Function: Familiarity with general office equipment including:  fax, copier computer, etc.   Strong oral and written communication skills.  Must have excellent phone and people skills.  Must be a confident problem solver. Ability to utilize Microsoft applications including:  Excel, PowerPoint, Word and Publisher. Familiarity/experience with design programs, specifically Adobe Creative Suite. Must have the ability to work collaboratively as well as independently within the office of Student Development. Must be able to maintain confidentiality and a sense of ethics in dealing with matters that are of a sensitive nature. Must possess a sense of quality and standards for working in a professional office environment. Must have strong sense of customer service and the ability to serve and assist visitors that enter Career Services and/or Student Development.

Responsibilities and Authority: The Administrative Assistant reports to the Director of the Academic Success Center. They will be responsible for assisting the Coordinator of Testing with any duties as required.

Performance Measurement Criteria: An annual performance evaluation will be conducted by the Director of the Academic Success Center. The Administrative Assistant’s overall performance will be assessed per the job description, strengths and weaknesses will be reviewed, and future goals and objectives will be discussed.

Minimum Requirements: Statement of Christian faith. Excellent interpersonal skills. Must demonstrate strong written and verbal communication skills. Organizational and administrative skills. Ability to work effectively with students, parents, university staff, and academic departments in a mature and professional manner. Must be self-motivated and demonstrate strong leadership and initiative. Must be able to responsibly handle confidential information. Previous customer service experience is a plus. Must possess computer skills including familiarity with Microsoft Office.
Job Code: 507


Office Assistant - Job Code 510
Department: Student Development

Basic Function: Under the direct supervision of the Administrative Assistant to the Senior VP for Student Development, the part-time office assistants are responsible for the daily office organization and support within the Student Development office.

Responsibilities and Authority:  1.) Customer service oriented tasks. 2.) Organize and maintain student files and supplies. 3.) Setting up appointments, taking messages and answering phone calls. 4.) Forwarding mail. 5.) Working on various mailings throughout the year. 6.) Organize chapel attendance. 7.) Perform special duties as deemed necessary and assigned by the Administrative Assistant to the Senior VP for Student Development.

Performance Measurement Criteria: An annual performance review is to be conducted by the Administrative Assistant to the Senior VP for Student Development.  This review will include an assessment of the performance of all tasks related to the position, an analysis of the assistant’s strengths and weaknesses based on a review of the job description and recent performance and proposed personal and professional development.

Minimum Requirements: Personal Qualities -Energetic, detail oriented, flexible, positive and patient. Spiritual Qualities – Committed to Jesus Christ and active member of a local church. Interpersonal Skills – Self-disciplined, customer service oriented. Communication Skills – Must be able to communicate effectively (written and oral). Other Desirable Skills – Loyalty, confidentiality, and able to work for the common good of the University as a whole.
Job Code: 510


Public Safety Assistant - Job Code 515
Department: Public Safety

Basic Function: The Public Safety Office Assistant works under the direction of the Director of Public Safety.  The Office Assistant is to act as the parking receptionist and personal assistant for the Public Safety Department. The Office Assistant will perform routine and non-routine tasks for the Department of Public Safety.

Responsibilities and Authority: Prepare, maintain, and organize parking for student, faculty and staff information in CAMS. Distribute parking passes to students, faculty and staff. Distribute temporary parking passes. Scan and maintain background checks, purchase orders, invoices, and driver forms in Filebound. Assist Administrative Assistant with day to day office tasks. Have a working knowledge of University and Public Safety departmental policies and procedures.

Performance Measurement Criteria: The Director of Public Safety will conduct an annual performance review.

Minimum Requirements: The applicant must have the following: excellent writing and documentation skills; strong computer skills and knowledge; be able to maintain confidentiality; have outstanding customer service skills and/or experience.
Job Code: 515


 

STARS (Telecounselor) - Job Code 606
Department: Undergraduate Admissions

Basic Function: STARS work as telecounselors throughout the school year. They contact prospective students and applicants to inform of upcoming college events as well as provide file updates. In addition, they assist at recruitment events such as Spartan Preview Day and Registration Day, and complete other assigned duties as needed.

Responsibilities and Authority: STARS report directly to a supervisor in the Admissions Office.

Performance Measurement Criteria: none listed

Minimum Requirements: Students selected to be STARS must have a good phone voice, be in good academic standing, and have the ability to work flexible hours.
Job Code: 606